Conditions of participation and data
Conditions of participation and data
The European Climate Initiative (EUKI) places particular emphasis on networking and other dialogue-based formats that primarily contribute to informal learning. Specifically, this involves creating opportunities to discuss best practices, success factors, failure factors and experience, and providing information and impetus for implementers to develop their knowledge and skills as part of a self-directed process. The EUKI also promotes networking with the goal of enabling further joint project work, for example in projects funded by the EU.
Participation requirements
Events are planned by the EUKI Secretariat, and are in part also designed and implemented by members of the EUKI community. They may be aimed at representatives of ongoing or completed EUKI projects or, at national and possibly regional level, at technical and legal/commercial staff or communications officers. Participation in the events is free.
Registration and confirmation
You must register for any events you wish to participate in and will receive confirmation of your place from the EUKI.
Applications can be submitted in writing or online. By registering for an event, you agree to recognise these rules of procedure.
We reserve the right to reject your registration if the maximum number of participants has been exceeded or the specified participation requirements are not met. In order to make events effective for those taking part, we set a general limit on the number of participants.
To take part in events organised by the EUKI, you must agree to the conditions of participation outlined here and also accept our Privacy Policy Statement. In your registration form you also need to actively tick a box to declare that you have read and understood our Privacy Policy Statement and consent to the processing of your data.
When we receive your online registration, we will immediately send you automatic confirmation by email. Once we have checked the participation requirements, you will receive a second email accepting (or rejecting) your request.
All participants will receive confirmation of their registration in good time before the event takes place. If an event has to be cancelled, participants will be notified in good time.
Webseminars
If an event is offered as a webseminar, it is possible to participate using a computer, smartphone or tablet (Mac, PC, iOS, Android, Linux); a standard internet connection via WiFi or cable is sufficient. Participants will receive a link to the online event beforehand.
We use Microsoft Teams to hold online seminars. This is a Microsoft 365 application.
To enable personal exchange, we recommend that you have a webcam and microphone. However, it is also possible to take part using the text chat only. You will receive the details you need to access the online room from us once you have successfully registered for the webinar.
Note regarding images, audio recordings and film footage
Please note that images, audio recordings and film footage may be created during the event that may be processed and disseminated as part of the EUKI’s public relations work. In registering for the event, participants declare their consent to any images, audio recordings or film footage produced in connection with the event being used by the EUKI in its public relations work without any right to compensation and also being disseminated in printed media, on our project websites and on social media channels for the purpose of documentation and reporting.
The legal basis here is Article 6 Paragraph 1(f) of the General Data Protection Regulation (GDPR). We have a legitimate interest in communicating what happens during events as part of our public relations work.
Withdrawal
You may withdraw your confirmed registration in accordance with the general right to cancel. In the event that you decide to withdraw or cancel your registration, we kindly request that you inform us promptly in writing so that we can offer your place to other interested parties.
Event cancellation and changes
We reserve the right to change the location of events or to postpone or cancel them (e.g. if the minimum number of participants is not reached).
In exceptional cases, it may be necessary to change speakers/trainers or alter the running order of the event.
Where necessary, the EUKI is authorised to replace the original lecturer with a different lecturer who has comparable qualifications.
The EUKI has the right to cancel events without notice on grounds of force majeure (such as the lecturer falling ill).
Changes to your details
In the event that your contact details change after you have registered, please send us your new details without delay.
Organisation and follow-up
After an event has been completed, we usually draw up a summary for participants or – as a public award or funding is involved – for the wider public.
Depending on the type of event, participants may receive confirmation of participation or a certificate afterwards. This will be indicated in the event description
Data protection information
Online registration using the contact form on our website is subject to our Privacy Policy Statement.
Registration
To register, you need to provide information about you and your organisation and also contact details. The personal data and contact details required in order to prepare and hold the event will be processed and used solely for the purpose of registration and implementation. The data will therefore be processed exclusively on the basis of your consent (Article 6 Paragraph 1(a) of the GDPR). This data will not be passed on to third parties.
We will retain the registration data until the purpose for storing the data ceases to exist (e.g. once the event has been completed) or until you request that we delete the data or revoke your consent to its storage. Mandatory legal provisions – especially retention periods – remain unaffected.
Notes regarding webinar participation
To hold the seminar, we will use the video conferencing provider Microsoft Teams (Microsoft Corporation) or WebEx Meeting (Cisco WebEx). By registering for the event, you agree to the data protection provisions of the video conferencing provider Microsoft Teams (https://teams.microsoft.com/) and/or WebEx (www.webex.com). Further information on data protection can be found in the Security Guide for Microsoft Teams or the Universal Cloud Agreement for WebEx.
Miscellaneous
If individual conditions become ineffective, the validity of the remaining conditions will remain unaffected. A condition that is as close as possible to the ineffective condition shall then apply. In case of doubt, the regulations of the German Civil Code shall apply.
The place of jurisdiction is Berlin.
EUKI
Last updated: July 2020