How to Draft a Budget

About this Tutorial

You have reached the second stage of the EUKI application process and are now required to draft a budget as part of your project proposal.
In this video tutorial series, we’ll guide you through the process of completing the budget template, using an example project to illustrate each step.

What topics does this tutorial cover?

• Step-by-step instructions on how to locate the most recent version of the budget template on the official EUKI website
• Guidance on how to correctly complete the budget form, ensuring compliance with EUKI requirements
• Information on the distribution of funds across project years and how to plan accordingly
• General tips and important considerations to keep in mind when drafting your budget

We provide an overview of the key budget categories:

• Staff
• External services
• Transport costs / travel expenses
• CO2-Compensation for flights
• Procurement of materials and equipment
• Other costs / consumables
• Funds for direct support of third-party beneficiaries
• Fair shared costs
• Administration costs
• Forwarding of funds to third-party recipients
• Own contributions / third-party financing

What will you achieve?
This tutorial will help you to:

• Navigate the EUKI website to find the correct and most up-to-date version of the budget template
• Understand the structure and logic of the Excel template
• Differentiate between the various budget categories and their specific purposes
• Distinguish between the budget of the implementer and that of the implementing partners
• Inform your implementing partners about the requirements and expectations for the budget drafts they need to submit
• Prepare your own budget draft correctly and in line with EUKI standards

Who will you learn with?
This tutorial was created by Christina Ezra, Tatiana Babaieva and Leo Töpperwein from the EUKI finance team.

What’s the duration of this tutorial?
Approximately 17 min in 11 short videos.