Selection Procedure

Here you can find information on the selection procedure for projects applying under the European Climate Initiative (EUKI) funding programme.
Please also note the official information on financing of projects under EUKI:

Current selection procedure

EUKI’s 4th call for project ideas closed on 18 February 2020. Feedback on the project outlines submitted is expected at the beginning of June 2020. The deadline for the 5th call for project ideas will be published on this website, in our newsletter and via EUKI’s social media channels (Twitter and Facebook).

General information on the two-stage selection procedure

As part of the annual EU-wide selection procedure, organisations are selected that put forward promising ideas for climate action in Europe. The projects are selected in two rounds.

1st Stage | Preparing a project outline

For the first stage in the procedure, informative project outlines should be prepared in English, indicating the issue to be addressed, project goals and planned measures. These must be submitted by the deadline using only the online application tool on the EUKI website. All project outlines received in full by the deadline will be evaluated. On the basis of the available budget and the selection criteria defined in the information on financing, applicants with promising project outlines will then be asked to develop and submit a full project proposal.

Please find templates and helpful documents for the first round of the selection procedure in the box to the right.

2nd Stage | Preparing a project proposal

Implementers whose project outlines have been selected in the first round will be asked in writing to prepare a full project proposal, which must be submitted within approximately six weeks.

Selected organisations will be offered a two-day project development workshop in Berlin. GIZ will reimburse accommodation and travel costs outside the project budgets applied for.

Incomplete project applications (including but not limited to those in which an English translation of annexes is not provided) can lead to projects being excluded from the further selection procedure.

Applicants whose project proposals are not selected for financing will be notified in writing.

Please find templates and helpful documents for the second round of the selection procedure in the box to the right.

Eligibility Criteria

Prospective project implementers must have their official office in an EU member state or be registered there. Prospective implementers from central, eastern, south-eastern and southern Europe in particular are encouraged to submit project proposals. In individual cases, interested parties from EU accession candidate countries (Albania, Bosnia and Herzegovina, Kosovo, North Macedonia, Montenegro, Serbia and Turkey) may also apply for financing as implementing partners. Bilateral and multilateral consortia are equally welcome to participate; as a rule, however, the number of implementing partners (in addition to the implementer) must not exceed four.

Prospective funding recipients must be legal entities endowed with legal capacity. Individuals are not eligible for financing. In addition, prospective funding recipients must be non-profit organisations or belong to one of the following categories:

  • Non-governmental organisation
  • National/regional/local authorities
  • Non-profit entities
  • Research and educational institutions

For further details, please refer to the information on financing of projects under EUKI

Target countries

EUKI supports cross-border climate projects with stakeholders in EU countries with a focus on central, eastern, south-eastern and southern European member states of the EU and, in special cases, also EU accession candidate countries.

The projects should go beyond borders and their results can be both at national and regional or local level. They should support the implementation and/or further development of national strategies and policies.

For further details, please refer to the information on financing of projects under EUKI

Topics

The following approaches can be pursued individually or in combination:

  • Capacity building
  • Network building
  • Implementing policies and measures, developing strategies and conducting feasibility studies
  • Dialogue formats, dissemination and educational projects

For further details, please refer to the information on financing of projects under EUKI

Information for EUKI implementing organisations
Here implementers of ongoing EUKI projects can find information about reports on the progress of their project, modification applications and public relations activities.

Status reports

Implementers are required to report to EUKI on the progress of project implementation every six months. The specific reporting dates are set forth in clause 6 of the subsidy or grant agreement.

The reporting template as provided and amended by EUKI must be used for all interim reports and the final report. The final report encompasses the current report period and a review of the entire implementation period.

The report including annexes must be sent to the respective project managers as an original copy and in electronic form.

Template: Narrative report (updated on 6 January 2020)

Advance payments and financial statements

Grant agreements (for implementers domiciled outside Germany): Based on the schedule of financial requirements the implementer requests payment of the expected amount of funds needed for three months at a time. After the first two advance payments, each further call for disbursement must be accompanied by an interim financial statement covering the penultimate payment period. For more information please see article 3 of your grant agreement.

The template as provided by GIZ in its current version is to be used for all financial statements and calls for disbursement. Each financial statement must include the current reporting period as well as the amount of own and/or third-party funding contributed.

The signed originals must be sent to giz headquarters in Eschborn (address is pre-printed on the covering note) and to the respective financial managers in electronic form.

Templates can be found here

Contract amendments

Any modifications to the substance of the project design require a formal contract supplement. Approval for a contract supplement must be obtained from the EUKI team prior to preparation of the documents. Modifications to the substance include, for example:

  • Exceeding budget categories/individual items by more than 20%
  • Changes to the project term
  • Top-ups / increases
  • Amendments to project goals (outcome and outputs) and indicators
  • Loss or replacement of implementing partners in the course of implementation

For a contract amendment to be processed, the following documents must be presented without exception:

  • Reasons for need to make changes
  • Revised project proposal and, if applicable, project schedule (annex 2)
  • Revised budget

Changes to project proposal and budget must be highlighted in yellow.

Please send the documents to your respective sector-specific and financial project managers.